| October | Call for proposed bylaws and standing rules amendments | |
October - early
January | Work with your Reference Committee liaison to develop your ideas for amendments | Members use the Sample Bylaws Amendment form |
January | Deadline for proposed Bylaws or Standing Rules Amendments | Send final amendments to the ACAPT Reference Committee at acapt@acapt.org |
January | Open comment period on amendments | Members may use this discussion board. Be sure to subscribe to create a new post or receive and respond to other posts |
January | Send proposed bylaws changes to APTA for approval | APTA requests these “not less than 30 days prior to giving notice to your membership” |
| February | Notice to Representatives of special meeting for Bylaws or Standing Rules amendments, to include those amendments and the agenda for the meeting. This will occur only if there are amendments. | ACAPT’s bylaws stipulate: notice of the proposed amendment shall be sent to all Representatives at least 30 (thirty) days in advance of a special meeting |
| February | Virtual discussion forum on bylaws amendments | This will be announced and held only if amendments are submitted for a vote |
| April | Special Meeting conducted virtually for Bylaws or Standing Rules amendments. Register to attend | The Bylaws or Standing Rules may be amended by two-thirds vote of the Representatives.
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| April | Send member approved bylaws amendments to APTA | |
| May | APTA response to bylaws amendments | APTA says this never takes longer than 45 days |
| May | Dues invoices circulated to members | Because amendments may affect who is considered a member, this may factor into the timeline |
| June | Open comment period on main motions | |
| August 1 | Deadline for main motions | The deadline for submitting motions to the Reference Committee is two months prior to the date of the Annual Meeting, but in order for the Committee to do its work, please aim for August 1. Motions that do not meet this two-month requirement may be considered at the Annual Meeting upon a vote of 2/3 of those Representatives present and voting. |
| September | Annual membership meeting agenda and accompanying motions sent to Representatives. | ACAPT’s bylaws stipulate: The Board of Directors shall make motions available to the Representatives no later than 30 days prior to the date of the Annual Meeting. Last minute motions shall be distributed to all Representatives at the start of a meeting. |
| October | ACAPT’s Annual membership meeting at the Education Leadership Conference (ELC) | Motions require a majority of those present and voting for adoption. |